Key weINTRANET Features

MANAGEMENT

Business Solutions

Document Management System (DMS)
A document management system allows users to login to a site and upload files to a remote location. The user can then access his files from anywhere in the world as long he has an internet connection.

Helpdesk / Requesting System
Use the weINTRANET Helpdesk system to automatically capture and manage email requests about a service you offer. The Helpdesk will alert you of any unresolved issues and allow you to draw reports on helpdesk usage.

Gallery
The Intranet Gallery is where images are categorized, uploaded and stored to be used by the personnel in the company. The gallery module can be used as a standalone module or integrated into other weINTRANET modules.

Calendar System
This module consists of a calendar that will allow you schedule events in your company such as your annual meeting, end year function and team building events. You can integrate the Corporate Calendar with the Human Resources Employees module in order to keep the employee list up to date.

Collaboration Management System
The Collaboration system is combination of a whole lot of smaller features, including a poll, survey, chat/forum, SMS system, Gallery, policy enforcement etc. Easy communication in the office is possible through this system.

Contacts Integration (Contact & CRM)
The Customer Relationship Management Module, integrated with the Contacts Module becomes the Contacts Integrated system. Manage all customer relations with easy access to contact information.

Customer Relationship Management
Client Relationship Management is made possible through this module. It is now easy to know exactly what is happening with your customers at any time.

Contacts Module
Use the Contacts module as a central information system on your Intranet to set up contacts for your organisation. These contacts can be added to categories such as IT suppliers, Printing suppliers, General Maintenance, Emergency, etc.

Project Solutions

Project Management System
The Project Management System allows multiple projects with multiple resources to be set multiple tasks and managed on the Intranet.

Tasks Management System
The Task Management System allows the management of tasks for multiple projects. Anyone can see where a project is and what progress has been made at any given stage.

Process Flow System
The process flow management system allows for an organisation to set up process flow analysis and tracking systems. Process flow is first created, and each step is analysed with how it influences the next step.

Workflow System
The Workflow Software assists people in managing the workflow and process flow of a company.

HUMAN RESOURCES

Staff Solutions

Time & Attendance
The Time and Attendance module is designed to keep track of the activities attendance of employees. The system features time projected and taken on project, and various reporting systems. This module has various features that allow managers to see how employees spend their time and how much time is spent on meetings. This allows them to track how much time is spent on one particular client or project and as a result, costs can be calculated more accurately.

Employ Staff

Recruitment System
The Recruitment system contains various features that will assist you in finding the perfect job candidate. You can submit job information online, capture CV’s that are received and liaise with applicants.

Induction Software
The Induction system allows new employees to quickly, easily and effectively learn the company environment and what is expected of them. The induction system tracks the usage of the new employee ensuring they have completed all the induction materials.

Manage Staff

Employee Management System
The Employees module consists of various features allowing you to perform general human resource management tasks such as  employee history, perks and incident reports.

Time and Attendance Management
The Time and Attendance module is designed to keep track of the activities attendance of employees. The system features time projected and taken on project, and various reporting systems.

Leave Management System
The Leave Management system provides a way of managing leave effectively in a company. Keeping track of employee leave, leave applications and types of leave, the system can ensure that HR Records are up to date and in good order.

Vehicle Management System
This module is designed to document all vehicle information integral to fleet management and maintenance. A list of vehicles within the company’s fleet is listed by registration number, make and model.

Project Management System
Efficiently plan, organise, manage and execute your projects and resources. With task, project and resource tracking, you will always have a good overview of the project status and overall usage of your resources.

Task Management System
With the Task Management System you can efficiently plan and manage tasks within the scope of a project. Tasks are assigned to resources and tracked online.

Develop Staff

Appraisal System
Appraisals have been made easy with our Appraisal Module which allows you to add notes during the period for which you appraise your employees and allowing both the employee and manager to complete a pre-appraisal assessment before the appraisal meeting, and also records information from the appraisal meeting. Each employee can be set up with KPI (Key Performance Indicators), which can be set and measured.

Skills Development Module
Track employee Skills Development throughout your organisation, register and develop Skill Development plans.

Learner Management System
The Learner management system streamlines the presentation of courses and manages learners.

Empower Staff

Contacts Module
Use the Contacts module as a central information system on your Intranet to set up contacts for your organisation. These contacts can be added to categories such as IT suppliers, Printing suppliers, General Maintenance, Emergency, etc.

Resource Booking System
The Resource Booking System is used to organise the resources in your company. These resources can include people or equipment such as boardrooms and projectors. Other users can see when a person or resource is booked out. Appointments can also be set to private, thus it shows a person is not available, but it doesn’t display the details of the appointment.

Online Chat System
The online chat system will allow employees to communicate with each other quickly and effectively. This elimanates the abundance of email and physical communication and can help to elimante possible misunderstanding as well as the time it takes to wait for responses.

Discipline Staff

Disciplinary Module
The Disciplinary Modules enables employers to follow the correct procedures when you need to dismiss or discipline an employee, weINTRANET system provides you with the information you need to minimise your risk of unfair dismissal charges.

Client Solutions (Extranet)

Quote Management System
The Quote and Proposal system generates pre-populated quotes and proposals for the user’s products. Proposals/ Quotes are generated in PDF format and can only be edited before authorisation. Once a document has been authorised, it can no longer be edited, a new proposal will need to generated with the new information.

Invoice Module
Provide your customers with online invoices. They can log in and view all their invoices at any time. Creation of new invoices is simple and automatic features ensure that the correct template is always used.

Sales Module
Track your sales with the weINTRANET Sales management system.

…and lots more..

  • Searchable Employee Directory
  • Facebook-like Activity Feed
  • Company & Team Events Calendar
  • Out of Office & Birthday Alerts
  • Employee of The Month Widget
  • Most Popular Content Tracking
  • Instant Organization Charts
  • Wiki With Front End Editing